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    Assistant Accountant

    CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS AN ASSISTANT ACCOUNTANT.


     SUMMARY OF FUNCTIONS: 

    The overall responsibility of ensuring that all financial transactions with the organization are properly recorded and stored for ease of retrieval; ensuring that customers pay JBL on time and the suppliers are paid on time. Financial Statements are accurate and on time.

     

    2| MAJOR DUTIES AND RESPONSIBILITIES: 

     

  1. PAYMENTS ACCURACY & DOCUMENTS

·         Check (& sign) ALL AP invoices presented for payment- PO, GRN and Invoice agree & authorized

·         Check (& sign) all documents supporting requests for ONLINE payment to validate the request and it's accuracy

·         Check (& sign) all documents supporting requests for cheques to validate the request and it's accuracy

·         A few Significant Items are listed below 

            >Brokers Summary & attached documents

            > Brokers request for payment

            >Customs cheques

            >Brokers cheques

            >Petty Cash Reimbursements

           

  1. CASH FLOW

·         Prepare daily cash flow & communicate to head office

·         Coordinate with Bank for Purchase USD as approved by Senior or Head Office

·         Coordinate /Prepare USD letter transfers for payments to US Suppliers

           

  1. PAYROLL

·         Ensure documents are submitted & processed on time

·         Check fortnightly   payrolls for accuracy & completeness & validation before submission for approval by Senior Accountant

Check monthly payrolls for accuracy & completeness & validation before submission for 
                     ·         approval by Senior Accountant

·         Follow up for journals, and timely correction of errors identified

·         Ensure EXPAT Payroll is processed accurately & on time

                                                                                                  

  1. VENDOR RECONCILIATIONS

            Ensure that the Vendor reconciliations for top 4 AP Suppliers

           

5          GCT FILING & SCHEDULE

·         Extract reports from GL to prepare GCT File

·         Complete schedule as required for Financial Package

·         File online after approval by Senior Accountant

           

6          GENERAL LEDGER

·         Prepare &/ Check all General Ledger journals

·         Check all General Ledger journals

·         Ensure all journals are entered on time using junior staff for data entry

           

7          BANK ACCOUNTS

·         Check all cash receipt and customer deposit entries to bank account

·         Monitor the bank account for unauthorized payments

·         Do the bank reconciliation for all bank accounts

           

8          LOANS & LOAN INTEREST

·         Ensure monthly statements of loans and loan interest are received and verified

·         Communicate any irregularities to Senior Account/Head Office

·         Do monthly journal entry for interest

·         Ensure loan payments are made on time.

·         Revalue loan balances as required

·         Maintain and update Loan schedule and Loan Interest Schedule

·         Reconcile statements to the General Ledger

9         INTERCOMPANY ACCOUNTS

·         Prepare journal entries for Intercompany transactions.

·         Revalue the balances at the month end exchange rate

·         Reconcile intercompany accounts

           

10        FIXED ASSETS

·         Maintain a schedule of additions to fixed assets

·         Maintain a schedule of disposals fixed assets

·         Prepare the monthly depreciation journal

·         Prepare the Fixed Asset schedule for the Financial Package

·         Reconcile schedules to the General Ledger accounts

           

11        PREPAYMENT: Prepaid Expenses,  Insurance & Sundry Receivables

·         Maintain a schedule of additions to prepayment account

·         Update the schedule for write off & additions

·         Prepare the monthly prepayment journal

·         Prepare the Prepayment schedule for the Financial Package

·         Prepare the Insurance schedule for the Financial Package

·         Prepare the Sundry schedule for the Financial Package

           

12        ACCRUALS & SUNDRY PAYABLES

·         Maintain a schedule of additions to accruals account

·         Update the schedule for write off & additions

·         Prepare the monthly accruals journals (additions & reversals) based on business information

·         Prepare the Prepayment schedule for the Financial Package

           

13        INVENTORY RECONCILIATION TO GL

·         Receive the Inventory Valuation Schedules from the Inventory Analyst

·         Reconcile to the General Ledger values by category

·         Investigate difference

·         Do General Ledger journals for variances

 

·         Do this for Spares, Finished Goods & Raw Material

FOREIGN EXCHANGE GAIN/LOSS

·         Ensure all FX is accounted for

·         Maintain schedule and analysis as required for Financial Package

           

15        INFORMATION & COMMUNICATION

·         Provide Head Office with all information as required

·         Coordinate all requests for accommodation, car rental for Head Office staff

·         Liase with Bank as it becomes necessary

·         Liase with the Tax Office as it becomes necessary

           

16        All other tasks as requested by the Senior Accountant

           

17        INVENTORY

            Participate in stock counting 

REQUIREMENTS

ACCA LEVEL 1 or BACHELORS DEGREE IN ACCOUNTING. 

 

 

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Group Key Account Coordinator (Sales) JUNIOR ACCOUNTANT JUNIOR ACCOUNTANT DEVELOPER JUNIOR ACCOUNTANT Marketing Manager Inventory Manager HR AND ADMINISTRATIVE CLERK Sales & Marketing Officer