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Managing Your People and Your Business Processes - Choice Business Solutions

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    Job Positions
    ACCOUNTING CLERK/ADMIN ASSISTANCE
    RECRUITER
    ADMIN/CLERK (WORK REMOTELY)
    FINANCE DIRECTOR
    JOB BRIEF 

    The incumbent will report to the Chief Executive Officer and the General Manager. Their core responsibility is to strategically develop and maintain the financial well-being of the organization by providing financial projections for growth, astutely managing the Accounting/HR/IT/Purchasing/logistics services provided by staff and complying with the legal framework of  accounting principles/standards, regulatory bodies and statutory agencies, to accomplish the goals and objectives of the Company. Sustained competitiveness.

    DUTIES AND RESPONSIBILITIES IN ORDER OF IMPORTANCE
    • Develops financial strategies by astutely reviewing:
    1. Monthly financial and accounting information,  establishing functional objectives in line with organizational objectives;
    2. Capital Forecast, facilities,  monetary resources; action plans;
    3. Trends, including currency; establishing critical measurements;
    4. Production capacity, productivity levels, quality management systems.
    5. Information technology systems/tools for relevance;
    6. Human capital resources; resolving problems; implementing change.

    • Assists with planning organization growth  by studying revenue opportunities; projecting acquisition and expansion prospects; analyzing organization operations; identifying opportunities for improvement, cost reduction, and systems enhancement; accumulating capital to fund expansion
    •  Monitors political, economic, regulatory changes and their impact on the business.
    •  Monitors monthly financial performance by measuring and analyzing operational, sales results; initiating corrective actions; minimizing the impact of variances.
    •  Optimize the handling of bank and deposit relationships and initiate appropriate strategies to enhance cash position.
    •  Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
    •  Maximizes return on invested funds by identifying investment opportunities; maintaining relationships with the investment community.
    •  Manage the annual auditor exercise ensuring the Company’s readiness in terms of documentations, processes.
    • Assist with procedures, Policy development, and process flow and ensure compliance to international standards for accounting standards, human resources, information technology.
    • Ensure statutory, regulatory requirements are filed, reported on time.
    • Attend various meetings management, directors’ and externally as required to represent the Company.
    • Review with Sales representatives and Store Managers sales and operational performance, outstanding Receivables, and implement corrective actions for the company’s profitability.
    •  Approve all payments – expenditures, wages.
    • Review and approve all departmental expenses.
    • Review all financial reports and submit management report to executives.
    • Liaise with Lawyers, Insurers as required on a case by case basis.
    • Approve credit customers with due diligence report. Submit outstanding Receivables, claims to Lawyers.
    • Maintain a motivated team by carrying out developmental interviews, annual performance appraisals, mentoring and ensuring appropriate training is received where gaps exist.
    • Perform any other task as may be assigned from time to time.
    • Updates job knowledge by remaining aware of new regulations; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
    • Adhere to the statutory/regulatory practices, standards accounting practices, operational procedures, company policies including safety, IT, security and motor vehicle.
     
    • Required to work on Extended hours: The position may require the incumbent to work extended hours, or week-end from time to time to meet deadlines.
      CRITICAL PERFORMANCE INDICATORS (KPI’s)

    The job is performed satisfactorily when the following are achieved:

    • Accounting:  Compliance with statutory, regulatory agencies; adherence with accounting standards/best practices; audit exercise reflects conformance, due diligence, accuracy and effective execution of transactions/activities.
    • Taxes:  Compliance with Income Tax Laws, Labour laws - filing of annual returns, monthly taxes (SO1 & SO2 etc), quarterly corporate taxes, end of year filing of business taxes. Deadlines are met.
    • Information Technology: Efficient system in enterprise resource planning (ERP) system in place to adequate capture and report on the activities of the organization.
    • Problem Solving/Analytical: Evidence of resolving problems effectively. Loss reduction, elimination of wastage.
    • Leadership:  Provides guidance and direction to staff. Listens, mentors, develops subordinates.
    • Time Management: On time delivery of financial reports; effective execution of functional responsibilities.
    • Finance Management:  Evidence of cost/budgets containment/balancing; profit projections realized.
    • Human Resource:   Recruitment, Training, compensation policies designed to retain a talented, motivated workforce.
    • Honesty/Integrity:  Evidence of strong moral values and business ethics.
    REQUIREMENT & QUALIFICATIONS
    • Chartered Accountant ACCA or related qualifications. 
    • 5 Years experience in a similar position. 
    SPECIALIZED KNOWLEDGE/EXPERIENCE:
    • Microsoft Office Suites; Seasoft
    • Intl Accounting Standards/best practices
    • Strategic Financial Planning & Management
    • Quality management systems
    • Corporate Finance; Budgets
    • Process Flow;
    • Payroll, Costing, Payables, Receivables
    • Human Resource Management & Development
    • Information Technology systems
    CORE COMPETENCIES:
    • Business acumen
    • Business ethics
    • Visionary
    • Strategic management
    • Leadership

    ...
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